{"id":6408,"date":"2020-12-28T10:14:16","date_gmt":"2020-12-28T10:14:16","guid":{"rendered":"https:\/\/www.binfire.com\/blog\/?p=6408"},"modified":"2020-12-28T10:14:16","modified_gmt":"2020-12-28T10:14:16","slug":"asana-project-management-pros-cons","status":"publish","type":"post","link":"https:\/\/www.binfire.com\/blog\/asana-project-management-pros-cons\/","title":{"rendered":"Asana project management pros and cons"},"content":{"rendered":"<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">If you are looking to buy project management software for your business, you probably have heard about Asana project management software.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana promotes its app heavily on social media and on Google Ads. The company has bottomless pockets since the funders came from Facebook.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The project management application space is extremely crowded. Competition is fierce and good for the consumer.\u00a0The million-dollar question is if Asana is good for you and your business.<\/span><\/p>\n<h2><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana Project Management Pros<\/span><\/strong><\/h2>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Here we list the best features that Asana offers its customers.\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana offers a free plan<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana offers a free plan for organizations of up to 15 people. The free plan lacks many advanced features that are needed to manage a complex project.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">For simple projects that need a simple to-do list, Asana is sufficient, but for large and complex projects, the free plan is not enough. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The user is forced to upgrade to expensive paid plans if they need a real <a href=\"https:\/\/www.binfire.com\/project-management\/\">project management application<\/a>.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Integration with other applications<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana does a good job of integrating with other applications. The application has integration with hundreds of apps like GSuite, Google Calendar, Slack, Dropbox, etc.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">A few integrations like those with Google products are native, others you need to download the right plugin or use the Zapier workflow automation app.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Simple User Interface<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">For small projects, the user interface is simple and straightforward. The graphic design is good, and Asana uses cute gimmicks to make the application fun.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">As projects get more complex and the number of project members increases, the user interface gets increasingly more crowded and harder to follow.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Features<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana has a ton of features, but all the good ones are in paid plans. The free plan offers a simple to-do list and sufficient communication features.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Features that are absolutely needed for managing any project worth doing, like Timeline or <a href=\"https:\/\/www.binfire.com\/gantt-chart-software\/\">Gantt Chart<\/a>, dependency, a start date for tasks, and many more vital features are not available in the free plan Asana offers.\u00a0<\/span><\/p>\n<h2><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana Project Management Cons<\/span><\/strong><\/h2>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Below we have covered a list of Asana project management cons for you.\u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Project view gets too complex<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">For simple projects Asana is OK, but for complex projects, it gets unruly fast. As the team&#8217;s size gets bigger, the Asana pages get more crowded and harder to navigate.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">It is hard to track specific tasks or tasks for each member of the project and see their status. The project manager has a hard time getting a true picture of the project status and if there are roadblocks to finishing the project.\u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Task Limitations<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Tasks can be assigned to just one person. This is sufficient for small projects. In large and complex projects assigning a task to multiple people is required.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">In addition, very basic functions like start date and dependency are hidden under expensive paid plans offered by Asana.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Confusing Email Notification<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana sends a ton of email notifications and the user can&#8217;t manage and customize the notification&#8217;s timing and when it happens.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">It is normal to get email notifications at odd hours of the day from Asana. Getting an email notification at 2:00 AM does not do anything to enhance productivity.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Limited Collaboration Features<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Other than commenting and mentions, Asana lacks real collaboration functionality.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The app lacks a message board or a whiteboard. The user can&#8217;t collaborate on documents in the app either.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">As an example, all communication in a task gets hidden when the task is completed. So if you need to go back and check the communication you had on a given task, it is very cumbersome to retrieve the chain of conversation that took place among team members.\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Limited Document Collaboration<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The user can leave comments on tasks and projects in Asana, but can&#8217;t do the same for documents. This hinders document collaboration.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Other project management apps provide <a href=\"https:\/\/www.binfire.com\/pdf-markup-tool\/\">markup tools<\/a> so remote users can collaborate on documents.\u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Lacks offline mode<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">When the internet is out, so is Asana. An offline mode enables the user to work on the desktop offline until the internet service is restored.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana currently does not provide a desktop app or an offline option.\u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Slow to load<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">As the project gets bigger, the load time increases. This is even true for new projects. Sometimes during the day, the load time could be quite long.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">A big percentage of complaints about Asana on social media and chat rooms has been due to the slow page load time of the application.\u00a0 \u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Cost<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana is very expensive, and if you need advanced features, it gets even more expensive.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The cheapest plan confusingly called the Premium plan costs $13.49 per user per month. The business plan costs you a cool $30.49 per user per month.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">I don&#8217;t want to know how much they charge for the Enterprise plan (they don&#8217;t list the price for Enterprise plans).<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">If you need basic functions like Timeline\/Gantt Chart, Milestone, and start date for tasks, you need to upgrade to the premium plan in Asana.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Premium plans lack third-party integration and many other features.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">If you need portfolios, workload, and approvals you need to upgrade to the Business plan.\u00a0 <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">If you need SAML (Security assertion Markup language), Data export, or decent customer support, you need to upgrade to the Enterprise plan while mortgaging your home.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\"><a href=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2020\/12\/asana-pricing.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6464 size-large\" src=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2020\/12\/asana-pricing-1024x503.png\" alt=\"Asana pricing\" width=\"1024\" height=\"503\" srcset=\"https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2020\/12\/asana-pricing-1024x503.png 1024w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2020\/12\/asana-pricing-300x147.png 300w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2020\/12\/asana-pricing-768x377.png 768w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2020\/12\/asana-pricing.png 1349w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\u00a0 \u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">No ability to block time for assignments<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">When you are assigning tasks to someone in Asana, you are completely blind to when they are free and when they are busy working on other tasks.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">This is a huge problem since you need to manually correct the scheduling of your team members using the timeline.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Since the free version of Asana lacks a start date and duration and does not include a timeline, managing team resources on Asana&#8217;s free plan is impossible.\u00a0 \u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Export Options<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Unless you buy Asana&#8217;s Enterprise version, Asana does not give you any export functionality.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">In fact, in their privacy statement, they state clearly that all data entered in Asana by users belongs to Asana and not the customer.\u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Lack of prioritization<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">In Asana you can&#8217;t prioritize your tasks manually or any other way. This becomes a huge issue when you need to prioritize the work of your team members.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Due to the lack of ability to set priorities, the application is not suitable for large projects. You end up using email to set priority for your team which very much negates the need to use the Asana project management application.\u00a0 \u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Lack of view portfolio projects view<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">When managing large projects, it is absolutely necessary to see all tasks from all projects in one view, be it a list, calendar, or Kanban view.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana displays tasks from one project at a time on all their pages.\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Customer Support or lack of it<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">On social media, there are loads of complaints about Asana&#8217;s customer service. In most cases, Asana is slow to respond to customer issues for basic and Premium plans.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">You need an Enterprise account to get decent customer care from Asana.\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">No Approval options<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Limited Approval options are only available in Enterprise plans. If you have Basic, Premium, or business plans there are no approval options in the application.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">No Task History<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Task history is a tool that can help clarify issues related to task\/project performance and how issues and risks were handled by management and employees.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The lack of task history hinders the post-mortem analysis of projects after they are finished.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">For large and complex projects this analysis is the key to make future projects run better and more efficiently.\u00a0 \u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Admin Tools<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana has very limited Admin tools for managers and admins to organize their projects and teams.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The lack of proper Admin tools within Asana is a big issue for large projects.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">As an example, you can&#8217;t assign multiple admins for your workspace, or assign someone as a manager and others as team members.\u00a0 \u00a0\u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">reporting feature<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">In small projects, reporting is not an issue, but in large and complex projects, the project manager needs to report to higher-ups on a daily or weekly basis<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The lack of proper reporting tools in Asana project management forces the project manager to create these reports manually.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The problem with this is not only done the project managers waste untold hours creating the report, but the accuracy of these reports is also compromised.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">From the time the report is created by the manager to the time the report is presented, the status of the project may have already changed.\u00a0 \u00a0<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Clarity on Tags<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Tags in Asana are not organized well and could get messy really fast. This is especially true when more than one tag is used per item.<\/span><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Lack of built-in time tracking<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Asana lacks built-in time tracking. You can use third-party time tracking tools like Toggl etc.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">The problem with using time-tracking tools like all other third-party tools is the cost. You end up paying for Asana, Toggl, Dropbox, etc.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">These costs add up and at the end of the month, your cost for managing your projects gets really high. Most small businesses and startups can&#8217;t afford these high charges.\u00a0\u00a0<\/span><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">\u00a0<\/span><\/strong><\/p>\n<h3><strong><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Conclusion<\/span><\/strong><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">If you have a small team or work on simple projects Asana project management free plan is sufficient for you.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">If you work on large projects especially multi-disciplinary projects, then Asana is not the right tool for you.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">A while back we did a review of <a href=\"https:\/\/www.binfire.com\/blog\/asana-alternatives\/\" target=\"_blank\" rel=\"noopener\">Asana Alternatives<\/a>\u00a0and the <a href=\"https:\/\/www.binfire.com\/blog\/best-asana-alternative\/\" target=\"_blank\" rel=\"noopener\">best Asana Alternatives for 2020<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">You can find better choices than Asana in an article we wrote named Better than Asana.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">We have also done a review of the pros and cons for Monday and Wrike project management.\u00a0 \u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 14pt;\">Leave a comment below and let us know if we missed anything here about the Asana project management app. If you are presently using Asana and want to switch to Binfire, let us know. We give you a three-month free plan and will help you to migrate to Binfire.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are looking to buy project management software for your business, you probably have heard about Asana project management software. Asana promotes its app heavily on social media and&hellip;<\/p>\n","protected":false},"author":4,"featured_media":6456,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,47],"tags":[164,141,165],"class_list":["post-6408","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management-2","category-project-management-software","tag-asana","tag-asana-alternative","tag-asana-pros-and-cons"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Asana project management pros and cons - Collaboration Corner<\/title>\n<meta name=\"description\" content=\"Asana project management software is one of many apps in the project management space. 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