{"id":5607,"date":"2019-08-12T06:16:56","date_gmt":"2019-08-12T06:16:56","guid":{"rendered":"https:\/\/www.binfire.com\/blog\/?p=5607"},"modified":"2026-02-10T12:43:46","modified_gmt":"2026-02-10T12:43:46","slug":"common-scrum-meetup-mistakes","status":"publish","type":"post","link":"https:\/\/www.binfire.com\/blog\/common-scrum-meetup-mistakes\/","title":{"rendered":"How to avoid Common Scrum Meetup Mistakes"},"content":{"rendered":"<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">There is no denying the importance that communication has when it comes to the success\u00a0of an <a href=\"https:\/\/www.binfire.com\/blog\/agile-project-management-tutorial\/\" target=\"_blank\" rel=\"noopener\">agile methodology<\/a> and Scrum-based projects in particular.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Indeed there is no better solution for improving the Agile team&#8217;s communication other than holding Scrum meetings as defined by the Scrum roadmap.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><a href=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Master.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-5609 size-full\" src=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Master.png\" alt=\"scrum master\" width=\"622\" height=\"593\" srcset=\"https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Master.png 622w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Master-300x286.png 300w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/><\/a><\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Typically Scrum meetups include daily scrum, sprint planning meeting, sprint\u00a0<\/span><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">review meeting, and retrospective meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">These meetings are aimed to increase the flow of information among the project members.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">During these meetings, all urgent issues are discussed and a decision made as to how to proceed.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">This, in turn, increases\u00a0<\/span><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">productivity and reduces deadtime by improving and enhancing the quality and frequency of\u00a0<\/span><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">communication.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">These meetups help teams to stay on the in sync and on the same page.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">They also help the team to break down work into\u00a0<\/span><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">small and manageable tasks for each sprint properly.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">The above two steps help to keep running the project smoothly and efficiently.\u00a0 \u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">In this article, we will look at a few common mistakes every rookie scrum-master makes in running meetings and how you can avoid them<\/span><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">.\u00a0<a href=\"https:\/\/www.binfire.com\/project-management-software-demo\/\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-5603 size-full\" src=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2013\/08\/Demo-Ad-2.png\" alt=\"WBS Demo\" width=\"960\" height=\"454\" srcset=\"https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2013\/08\/Demo-Ad-2.png 960w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2013\/08\/Demo-Ad-2-300x142.png 300w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2013\/08\/Demo-Ad-2-768x363.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/a><\/span><\/p>\n<h2>\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0 <span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><strong>Not planning for Scrum meetings properly<\/strong><\/span><\/h2>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">This is one of the most common mistakes the new scrum masters make.\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">They tend to think that scrum meetings are the same as other meetings and planning is not critical before the meeting starts. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">To plan and conduct these meetings effectively, you need to pay attention to details, document everything and communicate the agenda to everyone clearly.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">If you don&#8217;t prepare for a scrum meeting in advance, you will be wasting your time and everyone else&#8217;s time too.<\/span><\/p>\n<h4><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><strong>How to avoid it?<\/strong><\/span><\/h4>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">For every meetup plan well, set the max time allocated for each meeting and write down the desired outcome.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Keep the meeting time as short as possible and only include people who need to be there.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">I prefer standing only meetings. This has the desired effect of keeping the meeting short and everybody on their toes.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Make it clear at the onset why you are there and what are the outcomes you expect to achieve.<\/span><\/p>\n<h3><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Do not try to restrict the free exchange of ideas\u00a0<\/strong><\/span><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">The reason to hold these meetings is to get the team members to engage, participate and share ideas and issues. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">If someone has an issue, concern or idea, make sure to hear it out as long as it is within the scoop of the meeting. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Not having a free exchange, will breakdown communication flow and trust within the team.<\/span><\/p>\n<h4><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><strong>How to avoid it?<\/strong><\/span><\/h4>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Once the communication in the meeting gets broken, team members feel bored and uninterested. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Therefore, a scrum master should facilitate scrum meetings but it should be a free exchange of ideas by the team members collectively.<\/span><\/p>\n<h3><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Scrum meetups are not only for Scrum masters<\/strong><\/span><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">This is one of the big misconceptions that holding daily meetings are meant only for the benefit of the scrum master. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">In reality, the master is facilitating scrum proceedings and looks after the team implementation of the processes.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><a href=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Team.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-5611 size-large\" src=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Team-1024x683.jpg\" alt=\"scrum team\" width=\"1024\" height=\"683\" srcset=\"https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Team-1024x683.jpg 1024w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Team-300x200.jpg 300w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Team-768x512.jpg 768w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2019\/08\/Scrum-Team.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/span><\/p>\n<h4><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><strong>How to avoid it?<\/strong><\/span><\/h4>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">The scrum masters should make sure everybody in the meeting gets the chance to bring up issues they might have. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Every team member should have an equal chance to share and express their views and ideas related to the project.<\/span><\/p>\n<h3><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Holding Scrum Meetups without progress tracking<\/strong><\/span><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Daily scrums often fall into status reporting instead of a collaborative discussion about the progress of each individual&#8217;s work and mission. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">A scrum meetup without any progress tracking or planning to solve obstacles is a waste of time.<\/span><\/p>\n<h4><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><strong>How to avoid it?<\/strong><\/span><\/h4>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Your daily meetings should be short, fun, and full of energy for every member of the project.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">No one should dread to come to these meetings. They should see these meetings as a service to them to air their issues and plan accordingly.\u00a0 \u00a0<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">You should celebrate small victories after each task or milestone is completed. Having a party after each win is a huge motivator for future success.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0 <strong>Not updating the backlog routinely<\/strong><\/span><\/h3>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">One of the big failures of Agile project management is not paying enough attention to the product backlog.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">This effects how sprints are executed and the overall success of the project. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Without a robust backlog, the scrum process might turn in the wrong direction.<\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"> The backlog should be used as the guidance and road map to the proper execution of the project.<\/span><\/p>\n<h4><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\"><strong>How to Avoid it?<\/strong><\/span><\/h4>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Use the backlog to guide your team to work what really matters for each sprint. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Each individual contributor in the team should concentrate on his\/her own tasks during each sprint, but have a clear view of the final goal.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2>Final Thoughts<\/h2>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">Avoiding these mistakes is not easy for new Agile practitioners. <\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif; font-size: 18pt;\">But as you gain experience, these guidelines will help you see major improvements on how you perform as a scrum master and a meeting planner. Keep Learning!<\/span><\/p>\n<p>&nbsp;<\/p>\n<div id=\"wen-cta-9842\" class=\"wen-cta-wrap wen-cta-template-default\"><div class=\"wen-cta-inner\"><div class=\"wen-cta-content\"><div style=\"text-align: center;\">\n<a href=\" https:\/\/www.sagekick.com\/project-tracking-software\/ \"><br \/>\n<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/binfire.com\/blog\/wp-content\/uploads\/2024\/09\/Ad-1-300x129.png\" alt=\"\" width=\"300\" height=\"129\" class=\"alignnone size-medium wp-image-9843\" srcset=\"https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2024\/09\/Ad-1-300x129.png 300w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2024\/09\/Ad-1-768x330.png 768w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2024\/09\/Ad-1.png 959w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a>\n<\/div>\n<\/div><!-- .wen-cta-content --><div class=\"wen-cta-button-wrap\"><\/div><!-- .wen-cta-button-wrap --><\/div><!-- .wen-cta-inner --><\/div>\n<p>&nbsp;<\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif;\"><strong><em>Author Bio:<\/em><\/strong><\/span><\/p>\n<p><span style=\"font-family: helvetica, arial, sans-serif;\"><em>Vikash Kumar works as a manager in the software outsourcing company <\/em><a href=\"https:\/\/www.tatvasoft.com\/\"><em>Tatvasoft.com<\/em><\/a><em>. Sometimes he does have free time while managing campaigns, during which he likes to write and explore new technology trends and topics. You can follow him on <\/em><a href=\"https:\/\/www.twitter.com\/vikashv2v\"><em>Twitter<\/em><\/a><em> and <\/em><a href=\"https:\/\/www.linkedin.com\/in\/vikashkumarchaudhary\/\"><em>LinkedIn<\/em><\/a><em>.<\/em><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There is no denying the importance that communication has when it comes to the success\u00a0of an agile methodology and Scrum-based projects in particular.\u00a0 Indeed there is no better solution for&hellip;<\/p>\n","protected":false},"author":4,"featured_media":5625,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,47,1],"tags":[46,129,131],"class_list":["post-5607","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management-2","category-project-management-software","category-uncategorized","tag-agile","tag-agile-project-management","tag-scrum"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to avoid Common Scrum Meetup Mistakes - Collaboration Corner<\/title>\n<meta name=\"description\" content=\"Common Scrum meetups mistakes which you should avoid and how to fix them. 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