{"id":5184,"date":"2018-10-18T11:12:23","date_gmt":"2018-10-18T11:12:23","guid":{"rendered":"https:\/\/www.binfire.com\/blog\/?p=5184"},"modified":"2018-10-18T11:12:23","modified_gmt":"2018-10-18T11:12:23","slug":"online-task-management-software-enabler","status":"publish","type":"post","link":"https:\/\/www.binfire.com\/blog\/online-task-management-software-enabler\/","title":{"rendered":"online task management software is enabler"},"content":{"rendered":"

Do you have a million to-dos every day? Do you ever manage to finish your tasks on time? Managing tasks should not be a source of anxiety. With the advent of online task management software<\/a>, managing chores just got easier.<\/span><\/p>\n

Let’s start by defining what is a task? Task simply\u00a0means any work that needs to be undertaken to achieve the desired result.<\/span><\/p>\n

So, buying milk is a task, taking kids to school is another task and so on. Basically, any action you take in life to achieve something is a task.<\/span><\/p>\n

The most important elements of a project are its tasks. Without tasks, there is nor projects.<\/span><\/p>\n

This article is not about how to use an online task management software.<\/span><\/p>\n

You can learn to use any software by trying it. Our aim is to show how to organize your life using small tasks. <\/span><\/p>\n

The project management software helps you to manage your life and work better and faster.<\/span><\/p>\n

Online Project management software has become an enabler for planning, organizing and managing your work.\u00a0<\/span><\/p>\n

Why online and not the traditional desktop project management options? The answer in just one word is\u00a0 Collaboration!<\/span><\/p>\n

Today working on projects requires collaboration. Without collaboration, work can not progress efficiently in today’s work environment.<\/span><\/p>\n

Teams are more diverse, global and remote than ever before. Online Collaboration<\/a> makes work possible for today’s workforce.\u00a0\u00a0<\/span><\/p>\n

Online task management software benefits<\/span><\/span><\/strong><\/h2>\n

As the title of this article screams, I am a big believer in online task management software. <\/span><\/span><\/p>\n

Task management software when done right can help you and your team to become more productive.\u00a0<\/span><\/span><\/p>\n

So how do you define and create tasks in the age of Agile project management?\u00a0<\/span><\/span><\/p>\n

The big news here is this, although project management methods are introduced or are evolved, creating managing tasks stays the same.<\/span><\/span><\/p>\n

We started with Waterfall project management<\/a>, then\u00a0we were introduced to the Agile method<\/a>. Recently, Hybrid project management method<\/a> has gained acceptance.\u00a0<\/span><\/span><\/p>\n

What is common among all these widely different methodologies is the task. <\/span><\/span><\/p>\n

All project methodologies are about creating and managing tasks, although they are called by different\u00a0names in Agile and others.<\/span><\/span><\/p>\n

So how do you manage tasks in the workplace? Start by creating a list. All-everything\u00a0you need to do to finish a project.<\/span><\/span><\/p>\n

Do worry about the details at this stage. Think high level and top down.<\/span><\/span><\/p>\n

If your project is building a house, for example, write down everything you need to accomplish\u00a0before the house is ready to move in.<\/span><\/span><\/p>\n

Do you need an Architect? Do you need to hire contractors? Do you need to get city permits? <\/span><\/span><\/p>\n

Does the building start after the land is cleared? Do you need a basement and a garage? How many rooms? How many floors and etc.<\/span><\/span><\/p>\n

Input your list into a\u00a0project management application which has good task management. Review the list and get rid of redundant and unwanted tasks.<\/span><\/span><\/p>\n

Now it is time to prioritize\u00a0your list. Which tasks need\u00a0to be done first? Can some tasks run in parallel? If yes, identify those tasks.\u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/span><\/span><\/p>\n

After you have your list, it is time to refine each task in the list and add details.<\/span><\/span><\/p>\n

For tasks which are too complex, try to break down them to smaller more manageable\u00a0tasks (they are called subtasks)\u00a0 \u00a0<\/span><\/span><\/p>\n

For each task, estimate when it can start and end. Don’t worry about trying to come up with accurate dates. For complex projects, it is really hard.<\/span><\/span><\/p>\n

An educated estimate is all you need. Later during the project, you can reevaluate your estimates and correct them with more accurate numbers.<\/span><\/span><\/p>\n

Now that you have all your tasks start assigning them to people in your team. If you have a mature team, you can involve the team from the very beginning and don’t wait until here.<\/span><\/span><\/p>\n

A good way to have a better project estimate is to use dependencies for tasks.<\/span><\/span><\/p>\n

Dependency simply means a task can’t start until the task which it depends is finished.<\/span><\/span><\/p>\n

As an example, you can only install windows when the wall is built.\u00a0\u00a0<\/span><\/span><\/p>\n

This process gives you a much more accurate project estimation.<\/span><\/span><\/p>\n

More features for task management<\/span><\/span><\/strong><\/h3>\n

A project is more than just tasks. It includes documents, conversations, approvals and managing people and tasks.<\/span><\/span><\/p>\n

An online project management software which facilitates doing the above chores can cut days or weeks from the planning and execution of your projects.<\/span><\/span><\/p>\n

As mentioned before the real advantage of online task management is the collaborative aspect of it.<\/span><\/span><\/p>\n

Since everything is in the cloud, it is much easier to come up with features that enhance communication and collaboration regardless where people are working at any time.<\/span><\/span><\/p>\n

When you add a comment to a task or attach a file, the application instantly notifies all project stakeholders.<\/span><\/span><\/p>\n

This frees you and your team from sed and receiving endless emails. <\/span><\/span><\/p>\n

There are fewer reasons to have meetings and when meetings are needed, not everyone needs to be in the same room.<\/span><\/span><\/p>\n

Online task management software enables and enhances remote work in your organization.\u00a0\u00a0<\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Do you have a million to-dos every day? Do you ever manage to finish your tasks on time? Managing tasks should not be a source of anxiety. 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