{"id":425,"date":"2012-04-01T08:05:03","date_gmt":"2012-04-01T08:05:03","guid":{"rendered":"http:\/\/blog.binfire.com\/?p=425"},"modified":"2026-05-23T11:23:33","modified_gmt":"2026-05-23T11:23:33","slug":"why-virtual-teams-need-a-new-type-of-project-management-software","status":"publish","type":"post","link":"https:\/\/www.binfire.com\/blog\/why-virtual-teams-need-a-new-type-of-project-management-software\/","title":{"rendered":"Why virtual teams need a new type of project management software?"},"content":{"rendered":"

Finishing projects on time and on budget is hard work. It is true for co-located teams, and it is even truer for virtual teams. Virtual teams<\/a> need to deal with distance, language, and cultural issues in addition to all the other things related to the project. The single most problematic issue facing virtual teams is the fact that most of the time, team members are not on the same page.\u00a0 This is due to distance and working without the benefits of face-to-face communication.\u00a0 In addition, the virtual teams working in a vacuum don\u2019t get those subtle communication cues that are so vital in human communication. Video conferencing is supposed to help, but people on camera behave differently when next to the water cooler.\u00a0 Although video conferencing is a good tool to have, it does not cure the ills of being miles apart, and alone can’t fix all issues related to virtual teams.<\/span>
\nAll the above facts are true and yet virtual teams could be extremely productive, with a little help from the right project management software tools. What is a good tool for virtual teams you may ask? Virtual teams need collaboration features plus structured communication in addition to standard project management tools. The collaboration tools are vital; you need to get together with your colleagues using chat, whiteboard and collaborative document editing using voice and video to enhance the exchange.\u00a0 The other thing important for virtual teams is structured communication. To make sure there is no miscommunication, all important communication should be brief and structured. Let me explain what I mean by structured communication. The project needs a place for all team members write their status report at least once a day, to add comments on tasks and files and use tags to classify objects in the project. The reports need to be short and precise.\u00a0 Ideally only one or two lines, we at binfire use 140 characters for all reports.\u00a0 Why such a short reports you may ask? Ask yourself, what you need from status reports? You need your team members to tell you what they have done that day, what they will do tomorrow and if they have any problems which need your attention. They don\u2019t need to write lengthy papers and waste time just writing a report.\u00a0 In addition you don\u2019t want you and your team to read lengthily reports and waste hours on things that don\u2019t add value to the project.<\/span><\/p>\n

If you are working with a virtual team, give Binfire<\/a> a spin, you will be pleasantly surprised.<\/span><\/p>\n

Best,<\/span><\/p>\n

David Robins<\/span><\/p>\n

\n
\n\"\"<\/a>\n<\/div>\n<\/div>
<\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"

Finishing projects on time and on budget is hard work. It is true for co-located teams, and it is even truer for virtual teams. 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