{"id":2886,"date":"2016-11-07T11:17:11","date_gmt":"2016-11-07T11:17:11","guid":{"rendered":"https:\/\/www.binfire.com\/blog\/?p=2886"},"modified":"2016-11-07T11:17:11","modified_gmt":"2016-11-07T11:17:11","slug":"online-project-management-benefits","status":"publish","type":"post","link":"https:\/\/www.binfire.com\/blog\/online-project-management-benefits\/","title":{"rendered":"How project management software can save you"},"content":{"rendered":"

\"onlineWhen we think about the benefits of desktop or online\u00a0project management software, efficiency and speed to market come to mind.\u00a0 \u00a0Project management software makes it easier to\u00a0plan, track and monitor project tasks and timelines. \u00a0It facilitates viewing the project plan in graph such as\u00a0Gantt chart<\/a>. \u00a0Commitments are made and formalized.\u00a0 \u00a0With project management software, what needs to be delivered is known to all stake holders and hence can be completed on-time and within budget.<\/p>\n

How does it work?<\/p>\n

Regardless of the project management methodology, project management software forces discipline upon the team. \u00a0By creating the project plan, tasks need to be put in the proper order.\u00a0\u00a0 Dependencies are identified.\u00a0 Therefore, if one task needs to be completed before another task starts, the team can plan accordingly.\u00a0 Unnecessary and redundant tasks can be eliminated.\u00a0\u00a0 Tasks are assigned to individuals with the relevant skill, knowledge and background, reducing the inefficient\u00a0allocation of resources.<\/p>\n

Project management software is used to define everyone\u2019s responsibility on the team.\u00a0 When tasks are clearly assigned, everyone\u2019s role is clarified.\u00a0\u00a0 This reduces misunderstanding and conflicts between members.<\/p>\n

Some tasks require a specific technical\u00a0expertise that may not be readily available.\u00a0\u00a0 By documenting these task, project management software can be used to identify skills gaps which will need to be filled.\u00a0 The alternative of waiting until when the skills are required can result in project delays.<\/p>\n

Project management software keeps the team focused because it documents and visualizes the project plan and all communication and interactions between team members.\u00a0 Project management software brings order to development.\u00a0\u00a0 When everyone is aware of what they are working on, it creates more certainty.\u00a0\u00a0 \u00a0\u00a0\u00a0Rather than work on tasks and assignments that are low priority, project management software keeps the team on track to work towards common objectives.\u00a0 Furthermore, duplicate work and mistakes are reduced because the software provides a clear road-map of what work needs to be performed in a particular order. It also identifies the critical path in the project. Project managers need to pay special attention to tasks which are part of critical path. Any delay in any task in the critical path results in a delay in the project.<\/p>\n

Resource planning is also improved via project management software.\u00a0\u00a0 For instance, if the need for additional equipment is identified upfront, it can be procured ahead of time.\u00a0\u00a0 With advance planning, project resources can be shared across multiple projects, thereby reducing waste and improving inefficiencies.<\/p>\n

Online project management software provides additional benefits<\/h3>\n

The traditional\u00a0desktop project management software such as Microsoft Project<\/a>\u00a0provide most of the above benefits.\u00a0\u00a0 Online project management software provides the same benefits as outlined above, but has a wider impact within the organization. It brings collaboration and teamwork to the team.<\/p>\n

With online project management software, everyone on the team has direct access to the tool and can check up on the status of a specific work-stream at any given time.\u00a0\u00a0 Here are three ways that online project management software can have a significant impact on your business.<\/p>\n

A Tool for Remote Workers:<\/p>\n

More and more companies are benefiting from hiring remote workers.\u00a0 Remote workers<\/a> tend to work longer hours. Companies also save on infrastructure costs because remote employees do not require office space.\u00a0 How does online project management software enable a remote workforce?\u00a0 Online project management software provides remote workers with real-time access to any changes within a project plan.<\/p>\n

Many project management software packages include transparent workflows.\u00a0 Transparent workflows mean that everyone is aware of the changes and updates made to a project plan by team members.\u00a0\u00a0 With permissions, remote team members can make updates to the project plan without the need for an in-person review session.<\/p>\n

Online project management software makes Collaboration easy.<\/p>\n

With online project management software<\/a>, team members can share files and documents in real time.\u00a0 How does document collaboration<\/a> help an organization?\u00a0 When teams are distributed, document collaboration allows file sharing and commenting with colleagues in different time zones and different parts of the organization.\u00a0\u00a0 Real time collaboration speeds up innovation as more people can contribute to the end product.<\/p>\n

Institutional Knowledge Sharing:<\/p>\n

One of the overlooked benefits of online project management software is the ability to tap into the institutional knowledge of an organization.\u00a0 With interactive whiteboards, everyone with software access can solicit feedback from the wider organization.\u00a0\u00a0\u00a0 Employees\u2019 knowledge is one the most important and under-utilized assets of an organization.\u00a0\u00a0 Online project management software can unlock this asset and create value for the organization.<\/p>\n","protected":false},"excerpt":{"rendered":"

When we think about the benefits of desktop or online\u00a0project management software, efficiency and speed to market come to mind.\u00a0 \u00a0Project management software makes it easier to\u00a0plan, track and monitor…<\/p>\n","protected":false},"author":2,"featured_media":2888,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[76,2,1],"tags":[77],"class_list":["post-2886","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-online-project-management-software","category-project-management-2","category-uncategorized","tag-online-project-management-software-2"],"yoast_head":"\nOnline project management software can save your company<\/title>\n<meta name=\"description\" content=\"Online project management software brings document collaboration, tools fore remote team management and ways to tap into institutional knowledge.\" \/>\n<meta name=\"robots\" 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