{"id":2870,"date":"2016-10-24T19:28:59","date_gmt":"2016-10-24T19:28:59","guid":{"rendered":"https:\/\/www.binfire.com\/blog\/?p=2870"},"modified":"2016-10-24T19:28:59","modified_gmt":"2016-10-24T19:28:59","slug":"review-collaboration-software-buyers-guide","status":"publish","type":"post","link":"https:\/\/www.binfire.com\/blog\/review-collaboration-software-buyers-guide\/","title":{"rendered":"Review: Collaboration Software Buyer\u2019s Guide (Part 1)"},"content":{"rendered":"<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">There are many <a href=\"https:\/\/www.binfire.com\/blog\/2017\/11\/online-collaboration-software-guide\/\">collaboration solutions<\/a> in the marketplace.\u00a0 But, there is no common definition of \u201ccollaboration software.\u201d\u00a0 There was a time that email was classified as \u201c<a href=\"https:\/\/www.binfire.com\/collaboration-software-guide\/\" target=\"_blank\" rel=\"noopener\">collaboration software<\/a>.\u201d\u00a0 Today, the definition is less clear.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">At Binfire, our project management software is also a collaboration tool.\u00a0 Other technologies are \u201cproject management software\u201d pure-plays.\u00a0 In other cases, vendors provide a hybrid solution.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Given our knowledge of the market, we have created the buyer\u2019s guide for collaboration software as a way to help you navigate through all the various choices.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">The full guide is available for review and download on this <a href=\"https:\/\/www.binfire.com\/collaboration-software-guide\/\">link<\/a>.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">The blog provides a summary of the full guide and covers the following:<\/span><\/p>\n<ul>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">How to define \u201ccollaboration\u201d software?<\/span><\/li>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">How to purchase collaboration software?<\/span><\/li>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Research from other software buyers<\/span><\/li>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Prioritized collaboration software features list<\/span><\/li>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">A discussion about free collaboration software<\/span><\/li>\n<\/ul>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">We do not make specific vendor recommendations.\u00a0 Instead, we provide criteria that you can use to make the buyer\u2019s decision.\u00a0 In addition, we recommend that you review the vendors\u2019 websites as information is always subject to change.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Part 1:\u00a0 What is Collaboration Software?<\/strong><\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Collaboration software has become a buzzword.\u00a0\u00a0 Google Docs, Microsoft Office, and Unified Communication are all labeled collaboration software.\u00a0\u00a0 It seems that every day a new company adds the term \u201ccollaboration\u201d to an existing software as a marketing ploy.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">At Binfire, we define three levels of collaboration functionality.\u00a0<img loading=\"lazy\" decoding=\"async\" class=\" wp-image-2871 alignleft\" src=\"https:\/\/34.136.207.224\/blog\/wp-content\/uploads\/2016\/10\/Collaboration-Software.png\" alt=\"collaboration software\" width=\"647\" height=\"299\" srcset=\"https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2016\/10\/Collaboration-Software.png 843w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2016\/10\/Collaboration-Software-300x138.png 300w, https:\/\/www.binfire.com\/blog\/wp-content\/uploads\/2016\/10\/Collaboration-Software-768x354.png 768w\" sizes=\"auto, (max-width: 647px) 100vw, 647px\" \/><\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Basic:\u00a0 Information Sharing and Knowledge Management<\/strong><strong>\u00a0 <\/strong><\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">\u201cCommunication\u201d is the basic level of collaboration.\u00a0 Although communication and collaboration are often interchangeable, they are not the same thing.\u00a0 \u00a0For instance, basic communication tools such as telephone and email are not technically collaboration tools.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Here are some tools that fit the definition of \u201ccollaboration.:\u201d<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Social Media:<\/strong>\u00a0 We do not consider Facebook chat a collaboration tool.\u00a0 When chat is used to speed up dialog, it is not inherently \u201ccollaborative.\u201d\u00a0 Chat and social media become collaborate when they are integrated into Task Management.\u00a0\u00a0 In this way, the team member can discuss team or project related matters.\u00a0\u00a0 Chat is then an accelerator for project-related dialog.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Online Spreadsheets:<\/strong>\u00a0\u00a0\u00a0 Many project teams are heavily reliant on online project spreadsheets.\u00a0 Google Docs is a dynamic platform that tracks the changes that are made by individual team members.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Knowledge Management:\u00a0\u00a0 <\/strong>Today there are Knowledge Management tools for both the Enterprise and SMB space.\u00a0 The most popular solution is Microsoft SharePoint.\u00a0\u00a0 Knowledge Management software is not a collaboration tool unless it meets three criteria:<\/span><\/p>\n<ol>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Project team members are provided access to centrally located documents<\/span><\/li>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Changes and comments can be made to documents in real time<\/span><\/li>\n<li><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">There is a two-way dialog between team members because they can ask questions relating to the document to the larger group<\/span><\/li>\n<\/ol>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Intermediate:\u00a0 Productivity and Task Sharing<\/strong><\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Productivity and collaboration are not synonymous. \u00a0\u00a0When productivity tools help project teams coordinate their resources to optimize end-results, we call this collaboration.\u00a0\u00a0 Here are some examples:<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Project Management Software:<\/strong>\u00a0 The traditional project management software such as Microsoft Project is top-down and used primarily by the project manager.\u00a0\u00a0\u00a0 Microsoft Project is where changes to the project plan are recorded.\u00a0\u00a0 However, the processes of reviewing and updating the specific work-steps and deliverables are made independent of Microsoft Project.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">Collaboration is central to online project management software such as Binfire.\u00a0 That is because team members can update their own progress in real time without the need to consult with the project manager.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Productivity Tools:<\/strong> \u00a0Manager looks for different ways to improve the efficiency of teams and individual contributors.\u00a0\u00a0 This has led to an increase in the number of productivity tools.\u00a0\u00a0 For instance, these tools find ways to focus on high priority work steams and also to eliminate distractions.\u00a0 Productivity tools become collaborative if they help team members work together to solve common problems or to generate new ideas.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Advanced:\u00a0 New Idea Generation\/Innovation<\/strong><strong>\u00a0 <\/strong><\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\">The highest level of collaboration is to find ways to tap into institutional knowledge in order to create a new solution to solve a business problem.\u00a0\u00a0 Collaboration is best when group expertise and knowledge can be accessed.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Interactive Whiteboard:<\/strong>\u00a0\u00a0 Teams do not have the ability to meet face to face.\u00a0\u00a0 If a team is working on new concepts and needs to brainstorm, then the interactive whiteboard can be extremely useful.\u00a0 It can be accessed from anywhere with internet connectivity.\u00a0\u00a0 When many people work in different time zones, the interactive whiteboard keeps ideas and feedback no matter when they are made.<\/span><\/p>\n<p><span style=\"font-size: 18pt; font-family: helvetica, arial, sans-serif;\"><strong>Message Boards:<\/strong>\u00a0 Message Boards are a great way to ask questions from an extended group within the company.\u00a0 With Virtual Message Boards, the same concept is applied.\u00a0\u00a0 One is able to generate feedback or get answers to questions by sharing these on a virtual message board.<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>There are many collaboration solutions in the marketplace.\u00a0 But, there is no common definition of \u201ccollaboration software.\u201d\u00a0 There was a time that email was classified as \u201ccollaboration software.\u201d\u00a0 Today, the&hellip;<\/p>\n","protected":false},"author":4,"featured_media":2874,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3,34],"tags":[73],"class_list":["post-2870","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-collaboration-2","category-collaborative-project-management","tag-collaboration-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>collaboration software buyers guide<\/title>\n<meta name=\"description\" content=\"Buyer&#039;s guide to collaboration software and project management software. 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