Ten Decisions to Make When Downsizing Your Office Space

Is it time to downsize your office space? There are a variety of reasons why a business might decide to downsize its office space. The most common reason is financial – either the company is struggling and needs to cut costs, or they’re doing well and want to invest their money elsewhere. But there are other reasons too, like needing a smaller space because the company has shrunk in size or wanting a more modern and efficient office layout.


Whatever the reason, downsizing your office space is a big decision that shouldn’t be taken lightly. Here are 10 things to consider before making the move.

Do you need commercial office space, or would something else suffice?

In some cases, you may not need a traditional office space at all. If you have a small team or your employees can work remotely, consider coworking spaces, virtual offices, or even just renting out a meeting room when you need it. This can be a much more cost-effective option than leasing your own office space.


You might also consider investing in something that can function as both an office space and as a potential investment. For example, you could buy a new or preconstruction condo or an office condo, which you can then lease out to other businesses.

Your current lease

What are the terms of your current lease? If you have a long-term lease, it may not make sense to break it early just to downsize. On the other hand, if your lease is up soon or has the option to renew at a higher rate, downsizing now could save you money in the long run.

You might be able to negotiate with your landlord to sublet part of your space or get a lower rate for a smaller space. It’s definitely worth exploring all your options before making a decision.

The cost of moving

Moving is expensive, even if you’re just going down the street. There are the costs of renting a truck, hiring movers, and possibly even painting or making repairs to the new space. Not to mention, you’ll need to take some time off work to get everything moved and set up in the new office.

All of these factors need to be considered when deciding if downsizing is the right choice for your business.

The size of your new space

How much smaller do you want your new office to be? 10%, 20%, 50%? This is an important decision because it will impact the other factors on this list. For example, if you’re only downsizing by 10%, the cost of moving may not be worth it. But if you’re looking at a 50% reduction in space, it’s definitely something to consider.

The layout of your new space

Will the layout of your new office space be efficient and functional? You may need to get creative with the way you utilize the space, but it’s important to make sure everyone has enough room to work comfortably and that there’s a good flow to the layout.

The location of your new space

Is the location of your new office space convenient for your employees and customers? If not, it could impact productivity and sales. Make sure to consider things like public transportation, parking, and the surrounding area before making a decision.

Are you relocating somewhere that is going to be more expensive? In some cases, it may make sense to spend a little more on rent if it means being in a prime location. But if you’re on a tight budget, it’s probably not worth it. Additionally, if you’re considering the move, Suddath Moving Company Solutions could offer valuable assistance in ensuring a smooth transition to your new location.

The amenities of your new space

Does your new office space have the amenities that you need? Things like a kitchen, storage space, and meeting rooms are important to consider. If your new space doesn’t have them, you may need to find another way to provide them for your employees.

The condition of your new space

Is the condition of your new office space up to your standards? If not, you may need to make some repairs or renovations before moving in. This can obviously add to the cost of downsizing, so be sure to factor it into your decision.

The lease terms of your new space

What are the lease terms of your new office space? Are they favorable? If not, it may not be worth it to downsize. Make sure you understand all the terms of the lease before making a decision.

It’s important to factor in things like interest rates and whether or not you have the option to renew at the end of the lease.

The impact on your employees

downsizing your office space will have on your employees. They may need to adjust to a smaller workspace or a new location. You may need to provide them with additional training or support during the transition.

Be sure to communicate openly with your employees about the downsizing and what it will mean for them. This will help to ensure a smooth transition for everyone involved.


These are just a few of the things you need to consider before downsizing your office space. If you take the time to weigh all of your options, you’re more likely to make a decision that is right for your business.


Dan Smiljanić

Dan is a practitioner of project management and our resident geek. With a background in computer science, Dan is the lead product tester at Binfire. When Dan not writing code, you will probably find him cycling and hiking with friends.

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