Binfire review in by Ann Augustine

Binfire Cloud Collaboration is Simplifying Rigors of Project Management

The Bottom Line

Binfire has designed an online project collaboration tool for dedicated types of professionals working toward project goals. Ideally suited for small to mid-sized teams in any size organization, Binfire simplifies project management practices—in real time. Let’s take a closer look.


  • User interface is easily navigable and overall super easy to use for project management
  • Editable project planning tasks to six levels and reporting in real time
  • Generous file management storage capacity for project team files as well as private files


  • Newer product in the project collaboration tools market than other mature products
  • Maximum users per project in some plans are less than other tools
  • On-screen tool tips and button controls are overly dependent on user intuitiveness


  • Quick set up is designed to make project management seem effortless
  • Project planning tools track tasks, work breakdown structures, and milestones to six levels
  • Collaborative internal or external members share and markup documents and chat in real time
  • One forever free plan and affordable paid plan levels

Guide Review – Binfire Cloud Collaboration is Simplying Rigors of Project Management

Binfire is giving users the right project management features to help plan and quickly monitor project progress. Visual cues offer a fresh approach to project management, especially knowing what relevant information project teams need without sidebar distraction. But if users are requiring guidance via context sensitive help, Binfire has an updated blog that gives tips as new program changes and feature rollouts are announced. Phone support is provided for paid plans.

This aspect of a minimalist interface is going to appeal to experienced project managers, especially real time reporting. All things considered, Binfire is one step ahead to give teams the clear cut visibility to better manage and collaborate toward reaching project goals.

Project Management Efficiencies

Task Management. Binfire is focused on standard project management methodology of project tasks, milestones, and work breakdown structures (WBS) to six levels. Setting start and end date, predecessors, and assigning team members are geared toward team progress. In Binfire, you may import tasks from Basecamp, so other teams may assign your team, for example, to help manage prime and sub-contracts.

It is simple–open a task and add a comment, then tag tasks with relevant key words to build search terms. Your own data dictionary would be helpful here to apply common terms to project tasks that support and build robust search functionality.

As you move or reorder tasks as well as add tasks inline, these are automatically renumbered to keep project plans up-to-date.

Users are encouraged to follow tasks and file changes, which you do simply by clicking on the star alongside any element on these pages and receive email notification when changes are made. And it’s ok if you don’t happen to notice task updates. So you don’t miss a beat, unread comments are highlighted “new” until you click through to view.

User Interface. Users will be delighted with Binfire’s flair for user interface design. The Dashboard immediately gives project managers a summary of projects under the headings, Projects Requiring My Attention, and Recent Activity. It is obviously designed to give you the right information as to where your time is most needed.

My Workspaces shows all projects and balloon progress indicators show percent complete to give users the necessary reminders. Then, you may select your project and drill down to its relevant navigation. The project specific user interface is designed well, especially throughout each of the functional areas, to have its navigation available. The project’s Overview page gives you the ability to quickly review Late, Upcoming, and Recent Activity on the project.

If you get stuck anywhere, the Help widget is a text message box within reach to fire off questions or suggestions to Binfire’s support team who will reply by email within 8 hours, most likely much sooner.

Reports. The standard Gantt chart is interactive, enabling you to apply changes to the task title, timeline, and dependencies. The project view is in constant flow so you will see these changes automatically flow through to the task levels.

An elegantly designed Status Report gives users 140 characters to post Twitter like status updates and add comments to others – but hopefully concise.

File Management and Storage Capabilities

Binfire uses Rackspace file hosting services, a leading hosting and cloud computing service provider. From 2 GB on the free plan to as much as 100 GB on the Biz plan, capacity differentiates Binfire from other project collaboration tool competitors and matches some capacity levels of other dedicated file management services.

File management is visible from Project Files that enables team members, based on project settings, to have full or read access. Files are easily uploaded to the Project Files space for meetings and distribution on team relevant tasks. Users are also enabled space in Private Files to upload and store individual files.

Collaborative Activities – Interactive Whiteboard, Document Sharing, Markup, and Chat

Team meetings can be held online to collaborate on documents or to conduct interactive whiteboard sessions. Here’s a scenario.

Through chat, our marketing team extends an invitation to remote team members to mark up the marketing plan. From Project Files, the project leader will select Collaborate alongside the relevant PDF file. Other filet ype document markups are currently not enabled but expected at a later date.

Team members will join you on Project Files and select Collaborate next to the file you will work on. If you want to use a blank page, you would work from the Interactive Whiteboard space. Markups are saved and downloaded as image files for referencing offline.

David Robins


David Robins is the founder and CEO of Binfire. David studied at both Cornell and MIT, and was the Director of Software Engineering at Polaroid for 11 years.

  1. “Rather, we think what they need is more akin to lean project agamnement, which is collaborative and is focused on eliminating waste as it’s primary function.”For me, this is THE most important part of the product description. Lean and Agile go hand in hand, so it is VERY heartening to see a company state up front that they encourage a different way of looking at legal practice agamnement. It’s not just a change of wrapper.Looking forward to joining the OnIt beta program, reporting on the company and sharing the link with the Agile Community! It would be awesome to use an Agile/Lean product to do the teamwork planning around the Agile Law Conference (maybe even in stead of Google Docs!).Every wish for OnIt’s success!

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